A service-oriented department committed to assisting employees, the Payroll group is responsible for ensuring that Institute faculty, staff, and student workers are paid on time, while adhering to Institute guidelines as well as federal and state regulations.
Proctor’s Building – 3rd Floor
90 4th Street
Troy, NY 12180
FINANCE AND ADMINISTRATIVE SUPPORT SITE
The Finance and Administrative Support Site can be utlized for any questions or support requests related to Accounts Payable, Travel & Expense, Procurement, Payroll, Bursar and Accounting.
Paycheck Distribution
If you are set up for direct deposit, your pay will be deposited directly into the account(s) specified.
For staff employees who receive their pay via check, your check will be mailed to you.
For student workers your check will be available for pick up at the Payroll Office, at 90 4th Street, on the 3rd Floor, in downtown Troy.
To verify your address information is up to date, please use the Dirinfo Service to update your personal directory information. Log in using your RCS ID and password. If you are unable to edit your address please contact Directory Updates for assistance. Please note that it takes 24 hours before any updates will display in the directory.
For Payroll questions, contact us at http://finance.rpi.edu/support
Direct Deposit
Individuals may make their Direct Deposit elections by logging into their Rensselaer Self Service account.
If you are unable to make your elections via Self Service, you may still submit a paper form to payroll.
Tax Withholding
Individuals may change their federal and state tax withholding elections by logging into their Rensselaer Self Service account. Links to instructions on how to do this appear below.
- Instructions for changing your Federal Form W-4 Tax Withholding Elections
- Instructions for changing your NYS Form IT-2104 Tax Withholding Elections
Please note that the IRS issued a new Form W-4 in 2020, and individuals must use this new version of the form for all new elections and updates to their current elections. Note that the new form differs significantly from the prior version.
Form W-2
2019 Form W-2s have been published to the Rensselaer Self Service accounts of those individuals who elected to have their W-2 forms provided to them electronically. Those individuals who did not elect to receive electronic W-2s had their forms mailed out to their permanent address in late January.
If you would like to elect to receive your W-2 online, please read information on how to make this election and provide your consent to receive all future W-2 statements in electronic format only.
Policies and Guides
- Student Employees and FICA Exemption Clarification
- Labor Verification Policy and Procedures
- Labor Verification FAQ
- 2021 Labor Verification Schedule
- Supplemental Pay Policy
- Planned Labor Handbook
- Student Award Payment Authorization
- Labor Tuition Cost Transfers
- EPAF Authorized User Request
- Employment Transaction Form
- Electronic W-2 Sign Up
- Employee Rights Posters
Human Resources
The Division of Human Resources will implement proactive strategies in establishing the programs, platforms, management practices, policies, and partnerships necessary to achieve and enable excellence within the Rensselaer community.
Student Employment
Rensselaer offers a wide variety of part-time jobs for students, and any candidate for a Rensselaer Polytechnic Institute degree who is registered for at least six credits may be hired as a student worker.