A service-oriented department committed to assisting employees, the Payroll group is responsible for ensuring that Institute faculty, staff, and student workers are paid on time, while adhering to Institute guidelines as well as federal and state regulations.
Rensselaer Polytechnic Institute is closely monitoring the COVID-19 outbreak and has implemented contingency planning to ensure the health of employees and safety of operations. Currently the Institute has extended social distancing and many employees are working remotely through March 31st.
The Controller’s Office is maintaining normal operations and all mailboxes are being monitored.
In light of the expanded social distancing, the protocol for distribution of paychecks has been updated. It is important that employees who submit timesheets do so on schedule and timely so there is no disruption in your pay. If you are set up for direct deposit, you will receive your pay as you have, with no interruptions. For employees who receive their pay via check, your check will be mailed to you. For student workers with a Rensselaer campus address on file and who have been approved to remain on campus, your check will be sent to your campus mailbox and available for pick-up on the ground floor of the J Building from 8-4:30. For students with U.S. addresses on file, your check will be mailed to you. We will be reaching out to students with only international addresses to coordinate distribution of checks.
Please feel free to contact us with any questions.
- For Payroll questions, contact firstname.lastname@example.org.
- For International Employees needing to meet with Payroll or Student Employment, please note these will be rescheduled when campus re-opens.
Individuals may change their federal and state tax withholding elections by logging into their Rensselaer Self Service account. Links to instructions on how to do this appear below.
- Instructions for changing your Federal Form W-4 Tax Withholding Elections
- Instructions for changing your NYS Form IT-2104 Tax Withholding Elections
Please note that the IRS issued a new Form W-4 in 2020, and individuals must use this new version of the form for all new elections and updates to their current elections. Note that the new form differs significantly from the prior version.
2019 Form W-2s have been published to the Rensselaer Self Service accounts of those individuals who elected to have their W-2 forms provided to them electronically. Those individuals who did not elect to receive electronic W-2s had their forms mailed out to their permanent address in late January.
If you would like to elect to receive your W-2 online, please read information on how to make this election and provide your consent to receive all future W-2 statements in electronic format only.
- Student Employees and FICA Exemption Clarification
- Labor Verification Policy and Procedures
- Labor Verification FAQ
- 2020 Labor Verification Schedule
- Supplemental Pay Policy
- Planned Labor Handbook
- Student Award Payment Authorization
- Labor Tuition Cost Transfers
- EPAF Authorized User Request
- Employment Transaction Form
- Electronic W-2 Sign Up