Final grades for the semester are available to students through the Student Information System (SIS). Follow View My Grades from the Student Menu. From this location, undergraduate students can also review their academic standing, and cumulative or term GPA.
Grade reports/report cards are not mailed at the end of the term. If students need a hardcopy of their grades, they have several options:
- Print a copy of the SIS screen displaying their semester grades.
- Print an unofficial transcript from SIS.
- If an official record of their entire academic history is required, students can order a transcript by completing a transcript request form.
- Students who require a record of just the current term's grades should, contact the Registrar to request a report.
Grades are due 48 hours after a scheduled final exam. If no final exam is given, grades must be submitted on the first day grades are due according to the schedule that is published each semester. If you have students who attended your course, but whose names do not appear on the roster, please send us a memo or email with the student's name, course name and CRN and grade. We will research the student's registrations to see if the grade can be assigned to the student.
- Go to http://sis.rpi.edu and log in.
- Enter your User I.D. (Rensselaer ID Number)and PIN (Personal ID Number). If you forget your PIN, try the "Forgot PIN?" button.
- On the Main Menu, select Instructors & Advisors Menu.
- Once you are in the Instructors & Advisors Menu, select Submit Final Grades
- Select current term and Submit that term
- Select the first course you wish to grade
- Submit the CRN - Brings you back to the Instructors & Advisors Menu
- Select Submit Final Grades
- Enter each grade from the drop down menu
- Print them if you want a copy for you or your departmental office
- When you are done, click Submit - you will see a message at the top of the screen that the grade has saved successfully
- Click CRN Selection at the bottom of the page
- Choose the next course you wish to grade and submit CRN - which brings you back to the Instructors & Advisor Menu
- Select Submit Your Final Grades. Repeat same sequence as above until you have graded all of your courses.
If the student EVER attended, based on work completed, you are urged to assign a grade (e.g. F grade). If the student NEVER attended or stopped attending, in the Not Attending Column, enter the approximate percentage of the term that the student DID attend classes. For example, if a student NEVER attended, enter no grade for that student and in the Not Attending Column, enter 00. If a student attended for about half the term, enter 50; for a student who attended all term long, but didn't show for the Final Exam, enter 100. DO NOT USE A % SIGN in the Not Attending Column as this is a NUMERIC field. We will research the student's record and assign the appropriate administrative grade or adjust the student's registration.
The Family Education Rights and Privacy Act of 1977 (P.L./39-380) specifically prohibits the posting of student grades by name or ID. Students can see their grades on SIS within 24 hours of your submitting them on-line
Master and Doctoral Thesis/Project registrations are now graded every term, either S (Satisfactory progress) or U (Unsatisfactory progress). The S or U grade reflects a single term's research progress. Please note that students who do not make satisfactory progress and are assigned a U grade will still earn the thesis credit hours for the term and the U grade won't need to be changed when the thesis/project is completed and turned in to the Office of Graduate Education.
If you agree to assign an Incomplete (I) grade to a student, you do so in SIS, just as you do when entering your other grades for the course.
NOTE: You must also complete an Incomplete Authorization Form with the student and submit this form to the Registrar. Incomplete Grade Authorization Forms are not issued to students. Instructors may get them from their departmental office or use the Incomplete Grade Authorization Form available from the Instructor menu in SIS (Login Required).
The Registrar will "roll" grades to students' records every night. On the Web Grade Roster, you will see those grades noted in the Rolled Column. Once a grade has been "rolled" to a student's academic history, you can only change the grade on a Change of Grade form (available through the Instructor menu in SIS) submitted to the Registrar. You cannot change rolled grades on the web.
Final Exam Schedule [ 15K]
Please check for changes prior to your exam. Changes are indicated by Bold Type .
Students who have conflicts between two or more exams given at the same time will resolve the matter of who will give the make-up exam in the following manner:
- The lower level course has precedence over an upper level course. For example, if a student has a conflict between a 2000 and a 4000 level course, the instructor of the 4000 level course must give a make-up exam.
- If both courses are the same level, the student should approach each instructor to determine if one of the instructors will give a make-up exam.
- If both instructors refuse to give a make-up exam when requested under the circumstances of item #2, the student should see the department scheduler. It will be that scheduler's responsibility to call his/her counterpart in the other department to determine who should give the make-up exam.
- If the two schedulers cannot reach a compromise, the scheduler originally approached by the student should call the Associate Dean of his/her school and ask the Dean to flip a coin and the loser of the toss will have to give a make-up exam.
If you have more than two exams in one day...
Any student with more than two final exams in one day can request that a conflict exam for the third exam be given on a different day and would follow the conflict resolution instructions listed above.
**Per the Provost’s memo, classes and final exams may not be scheduled during the designated reading days each semester.**
|+/- Grading Implementation Schedule:||Course levels:|
|Prior to Fall 2005: +/- Grading not implemented||1000 - 2999 Undergraduate|
|Fall 2005: 1000 and 6000 level courses||4000 - 5999 Undergraduate and graduate|
|Fall 2006: 2000 level courses||6000 and above - Graduate|
|Fall 2007: 4000 and 5000 level courses|
earned prior to
|D+||Yes||NA||1.33||Yes||Passed (not available to graduate students)|
|D||Yes||1.00||1.00||Yes||Passed (not available to graduate students)|
|I||Yes||0||0||No||Incomplete (Incomplete course work)|
|P||No||0||0||Yes||Passed a Pass/No Credit course|
|IP||No||0||0||No||In Progress (multiple-term course)|
|Z||No||0||0||No||Grade Unknown -- grade due, but not submitted|
|NE**||No||0||0||No||** Not examined -- missed final exam)|
|FA||Yes||0||0||No||Failed due to administrative reasons|
|NC||No||0||0||No||Failed a Pass/No Credit course|
|WI||Yes||0||0||No||Failed (did not complete a course that was previously graded as incomplete)|
Every time a student passes a course, they receive both a designated number of credit hours and a number of quality points, which are calculated by multiplying the course credit hours and the numerical equivalent of the letter grade received. To determine the grade point average, divide the total number of earned quality points for all courses by the total number of credit hours scheduled.
A sample GPA calculation appears below. (Note that grade point averages are not rounded, but are truncated after two decimal places when displayed.
|Course||Credit hours||Grade||Quality points|
|MATH 1010||4||B||12 (4 hours x 3)|
|CHEM 1100||4||A||16 (4 hours x 4)|
|ENGR 1300||1||D||1 (1 hour x 1)|
|PSYC 1200||4||B||12 (4 hours x 3)|
GPA = 41 quality points divided by 13 credit hours = 3.15
Incomplete (I) grade stipulations
- The I (incomplete course work) is given when, due to illness or other circumstances such as personal emergency beyond the student's control, a student has been unable to complete the required course work. The I grade is normally given only after the contract form (Incomplete I Grade Authorization) has been completed and signed by both the instructor and the student, and received by the Registrar.
- The I grade is given only in instances of truly incomplete course work, such as laboratory exercises, course project, term paper, etc. Under no circumstances may the I be given for the following situations:
- Absence from a final examination.
- Student on class list who has never attended class.
- Student who wishes to do additional post-semester work in order to improve a grade.
- Student who wishes to repeat the course as auditor, retaking examinations, etc., in order to improve a grade.
- The I grade must be completed within one semester. If facilities (i.e., laboratory) are required to complete the outstanding work but are not available during the next semester, then one year is the maximum time limit.
- Effective Fall 1999: If the agreements made in the I grade contract are not faithfully observed, or if the I grade is not cleared in the time specified in the contract, the grade automatically becomes the grade noted below. (See Item 5.)
- Note: the grade I is considered a penalty grade in the calculation of the term QPA. The grade of "I", until it is changed, is calculated as if it were the grade of "F".
- The Incomplete Form is located in the Instuctor menu of SIS.
If you repeat the identical course as an undergraduate at Rensselaer, both grades will appear on your student record and transcript. However, keep in mind that:
- The grade received in the repeated course is always the one used in computing your GPA.
Note! If a student repeats a course that they previously passed, and fails the course, the failure takes precedence and the student has not completed the course requirements for graduation purposes.
- The course credit will count only once.
- Independent Study courses, courses taken on a P/NC basis, or courses taken at another institution cannot be used to replace the original course grade.
- Repeating a course for which a "WI" grade was originally received will not replace that grade in determining the GPA.
The recalculation of GPAs to account for repeated courses occurs at the end of the semester after all grades for all students have been processed.
If a graduate student repeats a course, both grades are entered on the record. However, course credit will count only once and, although both grades appear on the transcript,the grade received in the repeated course is always the one used in computing the GPA. The grade for a repeated course for which the student receives a grade of “W” or taken at another institution cannot be used in place of the original course grade in calculating the GPA.
Student Guidance on P/NC and FAQ
Q: I can see my grades and want to keep them. Do I need to do anything?
Q: How do I change my grade to P/NC?
A: The process for P/NC still remains the same where the students submits a form to advisor or send an email with required information. Once advisors approve the form, they send it to their school HUB or designated person in the school to be submitted to the Registrar’s Office.
Q: Do I need to contact my faculty to change my grade to P/NC?
A: No, you need to contact your advisor and submit the form.
Q: When do I need to opt into changing my grade to P/NC?
A: By May 15, 2020.
Q: How many courses may I choose P/NC grading?
A: It is up to the student. You can choose 1 or all courses in the spring 2020 semester.
Q: Does the P/NC effect my financial aid?
A: It can, depending on how many P/NC grades you choose calculated with your other grades for the semester. If your term GPA is below 1.5, or your overall GPA is below a 1.8 for second semester freshman or 2.0 for sophomore and above, you will be on probation. To make sure you are aware of the financial implications, please contact your advisor, school HUB or ALAC. ALAC is aware of the financial aid complications and will work with students and the financial aid office to make an academic plan for the following semester to get them back track to Satisfactory Academic Progress (SAP). Please contact Financial Aid Office at email@example.com for further discuss your case.
Q: How does the P/NC affect my GPA?
A: A “P” or pass means that you received an equivalent of D or better in the course. Since there is no letter grade awarded, there are no quality points calculated in the term or overall GPA. It will count as course completed but will not be factored into your term or overall GPA. NC (no credit) means that you received an “F” grade but it will not factor into your GPA. You will, however, need to repeat this course if it’s part of your degree requirements.
Q: Will students be able to use P/NC to complete a minor?
A: Yes, students can use the P/NC earned in Spring 2020 for minor requirements.
Q: Can the students use P/NC to complete their HASS Core (depth sequence, Communication Intensive, Pathways sequence) or Science core (math or Science requirement)?
A: Yes. Students will be able to use the P/NC earned in Spring 2020 for all major related and Institute Core requirements.
Q: I am on Probation. Will using P/NC impact my status?
A: Any student on Probation, or Continued on Probation should contact their advisor, school Hub of ALAC to go over the impact it will have on your term or overall GPA.
Q: What if I am repeating a course and then put it on P/NC?
A: Unfortunately, P/NC will not replace a letter grade given on a course you are repeating. If you are confident that your overall grade will be more satisfactory in the repeated course you are taking, you should not choose the P/NC option.
Q: Will the P/NC courses taken in Spring 2020 satisfy my degree requirements?
A: Degree works will not be able to use these P/NC grades to satisfy degree requirement, if the student has already reached the maximum allowable P/NC limit. Your degree clearance office will have to submit a degree works adjustment to use these courses towards graduation.
Q: Can I add courses to Spring 2020 schedule that I had dropped prior to March 23, 2020?
A: This P/NC approval does not automatically approve late additions to courses that students had dropped in Spring 2020. All late-adds will have to be approved by ALAC.
Q: I am a graduate student. Can I opt for P/NC grading basis?
A: Yes, Graduate students can opt for P/NC grading basis in Spring 2020.
Q: What is the process for submitting P/NC request for Graduate Students?
A: Please submit Pass/No credit request form to your Graduate Program Director (GPD). If approved, the GPD will forward this request to the Registrar’s Office and a copy to the Office of Graduate Education.
Q: Will this impact my graduate school application (or medical school application)?
A: Students wishing to pursue a graduate degree at another university should consult their policies and procedures regarding acceptable course grading.